Terms of Service

Last updated: March 6, 2026

These Terms of Service ("Terms") govern your use of Clevernotes applications, websites, and related services (collectively, the "Service") provided by Clevernotes ("we", "our", "us"). By creating an account or using the Service, you agree to these Terms. If you do not agree, do not use the Service.

1. The Service

Clevernotes is a knowledge-capture application that lets you record, organize, and search your notes, voice recordings, screenshots, files, web clips, and other content using AI-powered features. The Service includes our macOS app, iOS app, Chrome extension, cloud sync infrastructure, MCP integrations, and website.

Beta status: Clevernotes is currently in beta. Features may change, be added, or be removed without advance notice. The Service is provided on an "as available" basis during the beta period. We make no guarantees about uptime, feature stability, or data preservation beyond what is described in these Terms.

2. Accounts

You must create an account to use the Service. You can sign in with Google or with an email address and password. You agree to provide accurate information and to keep your sign-in credentials secure. You are responsible for all activity that occurs under your account.

You must be at least 13 years old (or 16 in the EEA/UK) to create an account. By creating an account, you represent that you meet this age requirement.

We reserve the right to suspend or terminate accounts that violate these Terms.

3. Your Content

Ownership: You retain full ownership of all content you create, upload, or capture through the Service ("Your Content"). We do not claim any intellectual property rights over Your Content.

License to us: By using the Service, you grant us a limited, non-exclusive, worldwide license to store, process, transmit, and display Your Content solely for the purpose of providing and improving the Service. This includes sending Your Content to AI processing services (such as Google Gemini) for transcription, analysis, and search features. This license ends when you delete Your Content or your account.

AI-generated content: The Service generates AI-derived content based on Your Content, such as transcriptions, summaries, extracted insights, and chat responses. This AI-generated content is provided for your personal use as part of the Service. We do not guarantee the accuracy, completeness, or reliability of AI-generated content.

Backups: While we use reliable cloud infrastructure and a local-first architecture, you are responsible for maintaining your own backups of important content. We encourage you to use the in-app export feature regularly.

4. Acceptable Use

You agree not to use the Service to:

• Violate any applicable law or regulation.
• Store, transmit, or process content that is illegal, harmful, threatening, abusive, defamatory, or otherwise objectionable.
• Infringe on the intellectual property rights of others.
• Attempt to gain unauthorized access to the Service, other accounts, or connected systems.
• Reverse-engineer, decompile, or disassemble the Service or its components.
• Use automated tools (bots, scrapers, crawlers) to access the Service except through our published APIs and MCP interfaces.
• Interfere with or disrupt the Service or its infrastructure.
• Record meetings or conversations without the consent of all participants where required by law.
• Use the Service to build a competing product or service.

We reserve the right to remove content or suspend accounts that violate these guidelines.

5. AI Features and Limitations

The Service uses artificial intelligence for transcription, image analysis, summarization, semantic search, memory extraction, and conversational AI. You acknowledge that:

• AI-generated content may contain errors, inaccuracies, or omissions. You should verify important information independently.
• AI features require sending Your Content to third-party AI services (currently Google Gemini) for processing, as described in our Privacy Policy.
• AI capabilities may change over time as we update models, providers, or processing approaches.
• AI features may be temporarily unavailable due to third-party service disruptions.

6. Third-Party Integrations (MCP)

The Service supports the Model Context Protocol (MCP), which allows external AI assistants to access Your Content with your authorization. When you enable MCP connections:

• You are responsible for choosing which third-party AI services to connect and for reviewing their terms of service and privacy policies.
• Data transmitted to third-party services through MCP is governed by those services' own terms and policies once it leaves our systems.
• We are not responsible for how third-party AI services process, store, or use Your Content.
• You can revoke MCP access at any time.

7. Intellectual Property

The Service, including its design, code, logos, trademarks, and documentation, is owned by Clevernotes and protected by intellectual property laws. These Terms do not grant you any right to use our branding, trademarks, or other proprietary materials except as needed to use the Service normally.

We welcome feedback and suggestions about the Service. By submitting feedback, you grant us a perpetual, irrevocable, royalty-free license to use that feedback for any purpose without obligation to you.

8. Pricing

Clevernotes is currently free during the beta period. We may introduce paid plans or features in the future. If we do, we will provide advance notice and you will not be charged without your explicit consent. Any paid features will be subject to additional terms presented at the time of purchase.

9. Termination

By you: You may delete your account at any time through the app settings. Account deletion permanently removes your cloud-stored data within 30 days, as described in our Privacy Policy. You may also stop using the Service at any time without deleting your account.

By us: We may suspend or terminate your access to the Service at any time if you violate these Terms, if required by law, or if we discontinue the Service. If we discontinue the Service entirely, we will provide at least 30 days' notice and an opportunity to export Your Content before shutdown.

Effect of termination: Upon termination, your right to use the Service ends. Sections 3 (ownership of Your Content), 7 (Intellectual Property), 10 (Disclaimers), 11 (Limitation of Liability), 12 (Indemnification), and 13 (Dispute Resolution) survive termination.

10. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. To the fullest extent permitted by law, we disclaim all warranties including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

Without limiting the foregoing, we do not warrant that: the Service will be uninterrupted, error-free, or secure; AI-generated content will be accurate, complete, or reliable; Your Content will be preserved in all circumstances; or that defects will be corrected in any particular timeframe.

Some jurisdictions do not allow the exclusion of certain warranties, so some of the above exclusions may not apply to you.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, CLEVERNOTES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, DATA, USE, OR GOODWILL, ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR YOUR USE OF THE SERVICE, REGARDLESS OF THE CAUSE OF ACTION OR THE THEORY OF LIABILITY.

OUR TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100).

These limitations apply even if we have been advised of the possibility of such damages. Some jurisdictions do not allow limitations on incidental or consequential damages, so the above limitations may not apply to you.

12. Indemnification

You agree to indemnify, defend, and hold harmless Clevernotes and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) your use of the Service; (b) Your Content; (c) your violation of these Terms; or (d) your violation of any rights of a third party, including recording conversations without required consent.

13. Dispute Resolution

Informal resolution first: Before filing any formal dispute, you agree to contact us at legal@clevernotes.ai and attempt to resolve the dispute informally for at least 30 days.

Binding arbitration: If we cannot resolve a dispute informally, you and Clevernotes agree to resolve it through binding individual arbitration administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules. Arbitration will take place in the county of your residence or remotely, at your election. The arbitrator's decision will be final and enforceable in any court of competent jurisdiction.

Class action waiver: You and Clevernotes agree that disputes will be resolved on an individual basis only. Neither party may participate in a class action, class arbitration, or any other representative proceeding.

Exceptions: Either party may bring claims in small claims court if eligible. Either party may seek injunctive or equitable relief in any court of competent jurisdiction to protect intellectual property rights.

Opt-out: You may opt out of the arbitration and class action waiver provisions by sending written notice to legal@clevernotes.ai within 30 days of first accepting these Terms. If you opt out, disputes will be resolved in the state or federal courts located in the State of California, and both parties consent to jurisdiction in those courts.

14. Governing Law

These Terms are governed by the laws of the State of California, United States, without regard to conflict of law principles. If the arbitration provision does not apply to you, the exclusive jurisdiction for disputes will be the state and federal courts located in California.

15. Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will notify you through the app, via email, or by posting a prominent notice on our website at least 14 days before the changes take effect. The "Last updated" date at the top reflects the most recent revision. Continued use of the Service after changes take effect constitutes acceptance of the updated Terms. If you do not agree with the updated Terms, you must stop using the Service.

16. General Provisions

Entire agreement: These Terms, together with our Privacy Policy, constitute the entire agreement between you and Clevernotes regarding the Service.

Severability: If any provision of these Terms is found to be unenforceable, the remaining provisions will continue in full effect.

Waiver: Our failure to enforce any provision of these Terms does not constitute a waiver of that provision or any other provision.

Assignment: You may not assign or transfer your rights under these Terms without our consent. We may assign our rights and obligations without restriction.

Notices: We may send you notices via email, in-app notification, or by posting on our website. Notices to us should be sent to legal@clevernotes.ai.

17. Contact

If you have questions about these Terms, contact us at:

legal@clevernotes.ai